Roles and Permissions

In DataManager, you assign one role to each staff/user by specifying the role in the staff/user data file. Role assignments enable users to perform specific tasks on records at their location level and below. See About Setting Up Locations for more information about location levels.

Note: Your location level and role assignment determine what you see when you log on to DataManager. For example, you may not see all DataManager features or all levels of your organization’s location hierarchy.

Roles

A role is a set of permissions that allows users to view records and perform specific tasks within DataManager. The user’s role and location, combined with their institution's purchased data package, determine which tasks they can perform. The following roles are available in DataManager:

● Account Holder – Only one user may be assigned the Account Holder role. The Account Holder is the primary contact for Riverside and has the ability to perform all DataManager tasks.

● Administrator – The Administrator has the ability to perform most DataManager tasks for his/her location level and below; however, Administrators cannot manage account notifications or licenses or export test result details.

● Teacher – The Teacher has the ability to create test assignments, proctor online or OMR tests, and view reports.

● Proctor – The Proctor has the ability to create test sessions and administer online and OMR tests.

● Digital Resource & Reporting Access – This role has the ability to access the Digital Resources page and the Reporting application.

● Digital Resource Access – This role has the ability to access the Digital Resources page.

Click the following links to view the tasks permitted for each role and data package within DataManager.

Task	Role/Data Package
	Account Holder			Administrator
	Online	DataPlus	Basic	Online	DataPlus	Basic
Manage Reporting Access	a	a		a	a
Manage Locations	a	a	a	a	a	a
Add Locations	a	a	a	a	a	a
Search for Location	a	a	a	a	a	a
Edit/Delete Locations	a	a	a	a	a	a
Manage Staff/Users	a	a	a	a	a	a
Add Staff/User	a	a	a	a	a	a
Search for Staff/Users	a	a	a	a	a	a
Edit/Delete Staff/Users	a	a	a	a	a	a
Manage Students	a			a
Add a Student	a			a
Search for Student	a			a
Edit/Delete Student	a			a
Manage Rosters	a			a
Create/Rename a Roster	a			a
Activate/Deactivate a Roster	a			a
Export a Roster	a			a
Add a Student to a Roster	a			a
Export Testing Activity Details	a
Manage Account Notifications	a
View License Period for Interims	a

Task	Role
Task	Account Holder	Administrator	Teacher	Proctor
Find a Test Event	a	a	a
Create a Test Event	a	a
Export a Test Event Roster	a	a	a
Delete a Test Event	a	a
Edit a Test Event	a	a
Create/Manage Test Assignments	a	a	a
Assign by Location and Grade	a	a	a
Assign by Student	a	a	a
View Test Assignments	a	a	a
Edit Test Assignment	a	a	a
Export Test Assignments	a	a	a
Print Test Assignment Roster	a	a	a
View Online Testing Student Status	a	a	a
Print Answer Documents	a	a	a
Proctor an Online Testing Session	a	a	a	a
Create a Testing Session	a	a	a	a
Manage a Testing Session	a	a	a	a
Add a Walk-in Student	a	a
View Online Testing Student Status	a	a	a	a
Manage Scanning Sessions	a	a	a
View Scanning Session Summary	a	a	a
Send Scanning Session to Scoring	a	a	a
View Scanning Session Details	a	a	a
Delete a Scanning Session	a	a	a
Delete a Student Record	a	a	a
Resolve Scanning Errors	a	a	a
Edit Student Item Responses	a	a
Add a Student to a Test Event Roster	a	a
Download Scoring Order Form (OSS)	a	a
Close a Test Event	a	a
Reopen a Test Event	a	a
Print Answer Documents	a	a	a
Print Test Booklets	a	a	a

Task	Role/Data Package
	Account Holder		Administrator		Teacher		Digital Resource & Reporting Access
	Online	DataPlus	Online	DataPlus	Online	DataPlus	Online	DataPlus
Create Reports	a	a	a	a	a	a	a	a
Add a Web Reporting Key to a User Account	a	a	a	a	a	a	a	a