Adding Test Record Data

Before you add an examinee's test record data, you must add the test record for the examinee. See Adding Test Records for details.

To add test record data:

1.    Refer to the table below to begin.

If you are on the following
page . . .

Then follow these
steps . . .

Main Menu

a.  Search for the examinee for whom you want to add test record data. See Searching for Examinees for details.

b.  Scroll down the list and locate the examinee to be edited.

c.  Tap in the row containing the name of the examinee. The Examinee Information page opens.

d.  Continue with step 2.

My Recent Examinees

a.  Scroll down the list and locate the examinee for whom you want to add test record data.

b.  Tap in the row containing the name of the examinee. The Examinee Information page opens.

c.  Continue with step 2.

Examinee Information

Skip to step 2.

(This page opens if you have just completed adding multiple test records.)

Test record data entry

Skip to step 3.

(This page opens if you have just completed adding a test record and selected only one test record to be added.)

 

The All Test Records portion of the Examinee Information page lists the test records added for this examinee. If necessary, this portion of the page contains the following sections: Not Started, Saved, and Committed. Each of these sections can be opened or closed by tapping the gray row containing the arrow and section name (for example, >Not Started).

2.    In the All Test Records list, locate the test record to which you want to add data and tap in the row containing the test record. The Edit Test page opens with Examinee Details section title at the top of the page. If you are using a mobile tablet, the Examinee Details section appears open with all the fields for that section revealed.

3.    If you are using a mobile phone, tap the > Examinee Details title to view the fields for that section.

4.    Refer to the following table to complete the Examinee Details.

Note: When you tap in a box, instructions for that field are provided at the top of your screen. Fields with an asterisk (*) are required.

In the
box . . .

Do the following . . .

School

Tap in the box and type the name of the examinee's school.

Education

Tap in the box and type the examinee's level of education. (adult examinees only)

Organization

Tap in the box and type the name of the examinee's organization.

Teacher

Tap in the box and type the name of the examinee's teacher.

Note: Only alphanumeric characters are accepted. Enter the teacher’s first and last name without special characters. For example, Brenda Vestal, not Ms Brenda Vestal.

Occupation

Tap in the box and type the examinee's occupation. (adult examinees only)

Department

Tap in the box and type the name of the examinee's department.

Examiner

Tap in the box, select the examiner from the list provided, and then tap the < Test Name link in the upper left corner of the page. The test record data entry page reappears displaying your selection.

Date of Testing *

Tap in the box, use the scrolling calendar at the bottom of the page to specify the testing date, and tap Done. The date cannot be a date in the future.

Group ID

Tap in the box and type the examinee's group identification number.

Grade

Tap in the box and type the examinee's grade level.

After Grade and Date of Testing are entered, the system calculates and populates the month box, which is located directly after the Grade box.

Note: The Grade box must be populated to obtain normative scores for the examinee.

Use adjusted school year

If applicable, slide the button for Use adjusted school year to enable this feature.

The default dates for a standard school year are 08/16 to 06/15. If the examinee's school year does not fall within these dates, then specify the adjusted school year dates.

Note: These dates are used to determine the number of months into the grade level, which, in turn, is used to obtain the examinee's normative scores.

a.  Tap in the Start box, use the scrolling calendar at the bottom of the page to specify the start date of the adjusted school year, and tap Done.

b.  Tap in the Finish box, use the scrolling calendar at the bottom of the page to specify the finish date of the adjusted school year, and tap Done.

 

The test score sections are provided below the Examinee Details section. These sections and fields vary depending on the product and test record selected. Each section appears as a gray row with an arrow and the section title, which can be opened or closed on your screen.

5.    Tap a score box heading to view the fields for that section (for example, > Standard Battery).

6.    Tap in each applicable score box and record the scores for each test. If necessary, refer to the scoring instructions provided at the top of the screen.

The Test Session Observations section is provided at the bottom of the page.

7.    Scroll to the Test Session Observations section of the test record and record these scores.

8.    Do one of the following:

       To discard the current entries, tap Cancel. A confirmation dialog box appears. Tap Yes.

       To save the test record entries, tap Save. A confirmation dialog box appears. Tap Yes.

       To save the test record entries and make them available for reporting, tap Commit Test Record. A confirmation dialog box appears. Tap Yes.

Note: Test records may be edited for up to 90 days after the record has been committed. After 90 days, all fields are locked; you will be required to use a new test record to enter additional test record data.

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