You can deactivate a roster by deactivating the associated student data file. When you do this, you can no longer select it when you set up new test events.
Typically, rosters are deactivated at the end or the beginning of a school year, when most or all of the students must be associated with new grade and class assignments.
Before you can begin testing in the new school year, you must deactivate the old student data file to make it unavailable for rostering. You can then upload the new student data file.
1. Open your student data file in Microsoft Excel®.
2. Click File, and then click Save As. The Save As dialog box appears.
3. In the Save in list, browse, as needed, and select the directory where you plan to retrieve the file when uploading.
4. In the Filename box, type a name for the file. The file naming convention for the data file to deactivate a roster is as follows:
deactivate_myrpcftpname_testfamily_student_mmddyy.csv
where myrpcftpname, testfamily, and mmddyy match the roster you want to deactivate.
See File Naming Conventions for Data Files.
5. In the Save as type list, save the file with a comma-separated values extension (.csv).
6. Click Save. When you upload this file, the student roster will be deactivated.
You can now update the student file, staff/users file, and location file and upload them for a new roster.
See Also: